Policies

Cancellation Policy

Floralia kindly requests 48-business hours’ notice if you’re unable to make your scheduled appointment. A 100% charge will apply for any consultations or treatments cancelled with less than 48-hours’ notice.

Clinic Arrival

Please arrive 10 minutes prior your consultation, to allow adequate time for you to check-in and relax before your consultation experience. Late arrivals may result in reduced treatment time.

Clinic Etiquette

To ensure comfort and relaxation of all clients, we ask that you keep your voices to a minimum and respect that the clinic is a mobile phone and smoke-free environment.

Minimum Age

All clients must be a minimum of 18 years of age. Guests aged from 16 years may attend with signed consent from a parent or legal guardian. Clients aged under 16 years must attend with a parent or legal guardian.

Privacy Policy

All personal information shared will remain private & confidential. For a full disclosure of our privacy policy please read below.

Introduction & Purpose

Floralia (ABN 55 107 902 910) (we, us, our) is committed to protecting your privacy. We are also committed to complying with the Australian Privacy Act 1988 (Cth) and the Australian privacy principles (the Privacy Act and Principles).

This policy explains how your personal information (which may include your health information) is collected and used by our business or through our website and mobile applications (Site).

Please read this policy carefully. By providing your personal information to us, you consent to us collecting, holding, using and sharing your personal information in accordance with this policy.

What is personal information?

In this policy, ‘personal information’ has the meaning given in the Privacy Act and Principles. Generally, it is information or an opinion that can be used to personally identify you. This may include things like your name, address, telephone number, email address, occupation, and health information.

What personal information do we collect and hold?

The types of personal information we may collect about you include:

personal details such as your name, date of birth/age, gender, martial status, occupation or job title;
contact details such as your addresses, postcode, email addresses, mobile and landline phone numbers and fax numbers;
your health and lifestyle information including previous and current health and medical history, allergies, medications or current treatments, social history, family history and risk factors;
your payment information (e.g. your credit card details);
details of the products and services you have enquired about or purchased from us, together with any additional information needed to respond to your enquiries and deliver those products and services;
information you provide to us through customer surveys;
if you are an employee or prospective employee, information about your qualifications, skills and work experience; and
if you are a supplier or prospective supplier, information about your business skills, services, products and prices.
your browser session and geo-location data, device and network information, statistics on page views and sessions, acquisition sources, search queries and/or browsing behaviour;
information regarding your access and use of the Site, including through the use of Internet cookies, the type of browser you are using, your communications with the Site, the type of operating system you are using and the domain name of your Internet service provider;
additional personal information that you provide to us, directly or indirectly, through your use of our Site, associated applications, associated social media platforms and/or accounts from which you permit us to collect information; and
any other personal information requested by us and/or provided by you or a third party during our communications.

How do we collect your personal information?

We collect your personal information in several different ways including:

when you purchase a product or service from us, including without limitation via our Site, while attending our clinic/Apothecary or over the phone or internet;
when you make a booking for a consultation, including in person, online or over the phone;
before, after and during a consultation (including express consults conducted in our Apothecary);
when you subscribe to our newsletter, mailing list or updates service;
when you attend a workshop, course, webinar, retreat or event we host or present;
when you correspond with us on a social media platforms such as Facebook, LinkedIn, Instagram or similar sites;
when you contact us with a question, comment or inquiry;
when you provide information relating to your business; or
when you visit our website.

Where reasonable and practicable to do so, we will collect your Personal Information directly from you. However, in some circumstances we may be provided with information by third parties.For example, personal information may also be collected from other sources, such as:

your guardian or responsible person (if under 18); and
other involved healthcare providers, such as specialists, allied health professionals, hospitals, community health services and pathology and diagnostic imaging services.

In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

If you do not provide us with personal information when requested to do so, we may not be able to provide our products and/or services to you, carry out your instructions or otherwise achieve the purpose for which the information has been sought.

Wherever lawful and practical, you will have the option of not identifying yourself when dealing with us.

Why do we collect, use, hold and share your personal information?

We may collect, hold, use and disclose personal information for the following purposes:

to provide you with our products and services, including to provide personalised treatment plans and recommendations to you;
to contact and communicate with you;
for internal record keeping and administrative purposes;
to employ competent and diligent personnel
for analytics, market research and business development, including to operate and improve our Site, associated applications and associated social media platforms;
to evaluate, modify and enhance our products and services, including to develop new products and services;
to enable you to access and use the Site, associated applications and associated social media platforms; and
to run competitions and/or offer additional benefits to you;
for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you;
to comply with our legal obligations and resolve any disputes that we may have; and
to consider your employment application; and
to otherwise operate and administer our business.

When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Cookies

We may use cookies on our Site from time to time. Cookies are text files placed in your computer's browser to store your preferences. Cookies, by themselves, do not tell us your email address or other personally identifiable information. However, they help with things like site navigation and user-friendliness. They also tell us which products or services you view so that, if you consent, we can send you news about those products or services. We also use cookies to see traffic patterns, which areas of our website are visited most or least, and then improve our online products and services. If and when you choose to provide our Site with personal information, this information may be linked to the data stored in the cookie.

The majority of web browsers accept cookies automatically. You can disable cookies, but it might restrict your ability to access certain areas of the Site.

Who do we share your personal information with?

We may share your personal information:

with third party service providers to enable them to provide their services, including (without limitation), IT service providers, data storage, web-hosting and server providers, debt collectors, marketing or advertising providers, our client management system, professional advisors and payment systems operators;
people you authorize us to correspond with as reasonably required to carry out your instructions for testing, nutraceutical and supplement prescriptions;
third party service providers who assist me with archival, auditing, accounting, legal, business consulting, website or technology services.
with our employees, contractors and/or related entities;
with our existing or potential agents or business partners;
with sponsors or promoters of any competition we run;
with anyone to whom our business or assets (or any part of them) are, or may (in good faith) be, transferred;
with credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
with courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
with third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you. This may include parties located, or that store data, outside of Australia, including USA.
With third parties to collect and process data, such as Google Analytics. This may include parties that store data outside of Australia.
when it is necessary to lessen or prevent a serious threat to a patient’s life, health or safety or public health or safety;
when you are unable to act on your own behalf due to a health condition, we may need to discuss your health information with relatives or emergency contacts, in order that you are provided with appropriate care;
when there is a statutory requirement to share certain personal information (e.g. some diseases require mandatory notification).

Communications and marketing

We may from time to time use your personal information in order to communicate and market our products and services to you via newsletters, email invitations and updates about our products and/or services, upcoming workshops and events. You may opt out of direct marketing at any time by notifying us in writing or by using the opt-out facilities provided in the communication.

Disclosure of information outside the jurisdiction of collection

We use all reasonable means to protect the confidentiality of your personal information while in our possession or control. To the extent that we do share your personal information with a third party, we will request that party comply with the privacy standards as described in this privacy policy. However, some of our service providers may be overseas and may not be subject to the Privacy Act and Principles.

How do we store and protect your personal information?

We are committed to ensuring the safety and security of your personal information. We store your personal Information in a manner that reasonably protects it from misuse interference, loss and from unauthorized access, modification or disclosure. For example, we maintain client files in secure offices and limit access to personal information to individuals with a need to know. We do use cloud storage for personal information with Timely, Vend, IntakeQ and G-Suite. These companies are subject to encryption and protection policies that can be found on their websites.

If you communicate with us via electronic means such as email, Zoom, Skype, contact forms or social media platforms, we do not have full control over the transmission or storage of any personal information disclosed. By participating in such forms of communication you understand and accept that there is an inherent risk of disclosure or loss of your personal information for which we cannot be held responsible.

We will destroy or de-identify your personal information when it is no longer needed for the purpose for which it was obtained, except where we have a legal obligation to retain such information, such as your health information. We will never permanently store complete credit card details.

Privacy and our website

Please note given our website is linked to the internet, and the internet is inherently insecure, we cannot guarantee the secure transmission of information you communicate to us online. Because of this, any information you send to us online is at your own risk. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that the personal information we collect will not be disclosed in a manner that is inconsistent with this policy.

Links

We may provide links on our Site to third party websites, for your information and convenience. Please note we do not have any control over such websites and are therefore not responsible for the protection and privacy of any personal information which you provide whilst visiting those websites. We note those websites are not governed by this policy.

How can you access and correct your personal information?

You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions set out in Privacy Act 1988 (Cth). If you wish to access your Personal Information, please contact us in writing.

Maintaining the Quality of your Personal Information

It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Policy updates

This Policy may change from time to time and is available on our website or upon request.

How can you lodge a privacy-related complaint, and how will the complaint be handled?

We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have in writing. We will then attempt to resolve it within 30 days.

If you are not satisfied with our response, you may also contact the Office of the Australian Information Commissioner (OAIC). Generally, the OAIC will require you to give them time to respond before they will investigate. For further information visit www.oaic.gov.au or call the OAIC on 1300 363 992.

For more information

If you have any questions about the content of this policy, please contact us at:

Floralia Wellness & Apothecary

Unit 4/145 Stirling Hwy, Nedlands WA 6009

Phone: 08 6468 8149

E: hello@floraloawellness.com.au

Last update: April 2020